Privacy Policy

Last updated: January 25, 2026

At Ledgerlyn, we recognize that your privacy matters. This Privacy Policy explains how we collect, use, protect, and handle your personal information when you interact with our website and services. We are committed to maintaining the trust you place in us and protecting your data with the same care and precision we apply to our accounting work.

Information We Collect

We collect information in several ways to provide and improve our services:

Information You Provide Directly

When you contact us through our website forms or engage with our services, you may provide us with personal information such as your name, email address, phone number, company name, and details about your accounting needs. You control what information you choose to share with us.

Information Collected Automatically

When you visit our website, we automatically collect certain technical information through cookies and similar technologies. This includes your IP address, browser type, device information, pages visited, time spent on pages, and referral sources. This data helps us understand how visitors use our site and identify areas for improvement.

Analytics Information

We use analytics services to gather insights about website traffic and user behavior. These services collect data about your interactions with our site, which we use to analyze performance, understand visitor preferences, and enhance the overall user experience.

How We Use Your Information

We use the information we collect for specific, legitimate purposes:

• Service Delivery: To respond to your inquiries, provide accounting services, process your requests, and maintain our professional relationship with you.
• Communication: To send you information about our services, respond to questions, and provide updates relevant to your engagement with us.
• Website Improvement: To analyze how our website is used, identify technical issues, and enhance the functionality and user experience of our site.
• Marketing: To provide you with information about services that may interest you, with your consent where required. You can opt out of marketing communications at any time.
• Legal Compliance: To comply with applicable laws, regulations, and professional standards that govern our accounting practice.

Legal Basis for Processing

We process your personal information based on the following legal grounds:

• Consent: When you have given us clear permission to process your information for a specific purpose.
• Contract: When processing is necessary to fulfill our service agreement with you or to take steps at your request before entering into a contract.
• Legitimate Interests: When we have a legitimate business reason to process your data that doesn't override your privacy rights.
• Legal Obligation: When we must process your information to comply with legal or regulatory requirements.

Information Sharing and Disclosure

We respect your privacy and do not sell your personal information to third parties. We may share your information in the following limited circumstances:

Service Providers

We work with trusted third-party service providers who assist us in operating our website, conducting our business, or providing services to you. These providers have access to personal information only as necessary to perform their functions and are obligated to maintain confidentiality.

Legal Requirements

We may disclose your information if required by law, court order, or governmental regulation, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

Business Transfers

In the event of a merger, acquisition, or sale of assets, personal information may be transferred as part of that transaction. We would notify you of any such change and any choices you may have regarding your personal information.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure data encryption during transmission and storage
• Regular security assessments and updates to our systems
• Access controls limiting employee access to personal information
• Training our team on data protection and privacy practices
• Monitoring for potential security threats and vulnerabilities

While we strive to protect your personal information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but are committed to protecting your data with industry-standard practices.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your information, we securely delete or anonymize it. The specific retention period depends on the nature of the information and the purpose for which it was collected, taking into account legal, regulatory, and business requirements.

Your Privacy Rights

You have important rights regarding your personal information:

• Access: You can request a copy of the personal information we hold about you.
• Correction: You can request that we correct any inaccurate or incomplete personal information.
• Deletion: You can request that we delete your personal information, subject to certain legal exceptions.
• Restriction: You can request that we restrict the processing of your personal information in certain circumstances.
• Portability: You can request to receive your personal information in a structured, commonly used format.
• Objection: You can object to our processing of your personal information in certain situations.
• Withdraw Consent: Where we rely on your consent to process your information, you can withdraw that consent at any time.

To exercise any of these rights, please contact us using the information provided on our contact page. We will respond to your request within a reasonable timeframe and in accordance with applicable law.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:

• Avoid filling out contact forms, account registrations, or any data-submitting features
• Disable cookies through your browser settings (see our Cookie Policy for more details)
• Contact us directly to request the deletion of any previously shared personal data

We respect your privacy choices. If you would like us to delete your data, please reach out to us using our contact form. We will process your request promptly and in accordance with applicable data protection regulations.

Children's Privacy

Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete such information.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those of your country. When we transfer your information internationally, we ensure appropriate safeguards are in place to protect your privacy and comply with applicable data protection requirements.

Third-Party Links

Our website may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party sites you visit. This Privacy Policy applies only to information collected through our website and services.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, legal requirements, or other factors. When we make material changes, we will update the "Last updated" date at the top of this policy and may notify you through our website or other means. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.